Legal Secretary - Full-Time (Encinitas, CA | Hybrid After 6 Months)

Salary: $75,000-$110,000 per year
Location: Encinitas, CA (Required)
Schedule: Full-time | Hybrid eligible after 6 months
Practice Area: Construction Defect - Commercial Litigation

About Us

We are a boutique law firm specializing in insurance coverage, complex legal disputes, and business transactions, serving national and international clients. Our firm is known for providing exceptional advisory and litigation services in a collegial, supportive, and unique work environment.

Our Encinitas office is located just steps from the coast in the historic downtown district-recognized as both a surfer's haven and a yoga capital. Surrounded by top North County restaurants, cafés, and shops, and with endless outdoor activities at your doorstep, the location offers an ideal work-life balance. We're also within walking distance of the Encinitas Coaster Station, providing an easy commuting option.

We offer competitive compensation and a robust benefits package, including a firm-sponsored yoga membership.

Position: Legal Secretary

We are seeking an experienced Legal Secretary to support our litigation team. The ideal candidate has 3-5 years of litigation secretarial experience-experienced enough to be autonomous but not overqualified-and thrives in a fast-paced, team-oriented environment.

Top Three Requirements

1. 3-5 years of legal secretarial experience
2. Hands-on experience with Federal and State e-filing
3. Strong document management skills (ProLaw experience a plus)

Responsibilities

• Prepare, format, proofread, and finalize legal documents including correspondence, memoranda, pleadings, timesheets, and project materials
• Handle administrative support tasks including attorney time entry, travel arrangements, and expense processing
• Manage calendars, deadlines, and scheduling for attorneys
• File documents electronically in both Federal and State courts
• Maintain familiarity with legal terminology, procedures, and litigation processes
• Coordinate with clients, courts, and internal teams
• Support case management activities; experience with ProLaw or similar systems is preferred
• Organize and maintain electronic and hard-copy files

Qualifications

• Minimum 2 years of litigation legal secretarial experience (3-5 years preferred)
• Strong understanding of legal terminology, litigation procedures, and court rules
• Proficiency with Word, Outlook, Excel, Adobe, and document management systems
• Excellent written and verbal communication skills
• Strong organizational and calendaring abilities
• Ability to multitask and meet tight deadlines in a fast-paced environment
• Experience with Federal and State e-filing
• Ability to commute to Encinitas, CA 92024

Benefits

• 401(k) with employer matching
• Medical, dental, vision, and life insurance
• Paid time off
• Firm-sponsored yoga membership
• Hybrid work schedule after 6 months